We are seeking a Grants & Contracts Analyst who will support the Institute for NanoBioTechnology as part of the finance team within the Whiting School of Engineering. This will be a fast-paced, multi-tasking and visible position that is part of a dynamic team of administrative, financial, academic, communications, and programmatic staff that work together in teams and working groups to provide support to the faculty, students, and programs of the institute. This position will include extensive internal and external interaction with faculty, staff, students, and other collaborators of the department through phone, e-mail, other written correspondence and face-to-face interaction. The position is expected to maintain a high degree of professionalism and trust on the telephone, in person, on zoom, and via electronic communication, and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical. This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and discretion.

The Grants and Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time. The primary goal of this position is to have responsibility for post-award functions that include, but may not be limited: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The pre-award activities may include proposal preparation, submission, and budget development. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity,

Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants and contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, Sub-awards, and special instructions in RFA career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants.

Specific Duties & Responsibilities

• Partner with departmental faculty and/or budgetary staff toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies. May work with representatives from Divisional Research Administration JHURA, under the guidance of more senior members on the departmental research team.
• Understand and utilize institutional policies for post-award grant process and sponsor guidelines.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conduct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.
• May review sponsored project proposals for assigned faculty prior to them being forwarded to the Grants and Contracts Manager and Divisional Sponsored Projects Office and JHURA for Signature. Review involves accuracy, content, and adherence to all relevant guidelines.
• Serve as liaison between research units, central offices and funding agencies for grants of moderate complexity.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and research management. May assist with closeouts as needed.
• Actively ensures spending is compliant in accordance with institutional and sponsor regulations, terms, and conditions prior to transaction processing.
• Provide instruction, preparation assistance and support related to grant application procedures, at the direction of the Sr. Grants and Contracts Analyst and/or Grants and Contracts Manager.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Involves more senior members of the research team for direction, as needed.
• Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy.
• Assist with award setup details, after grant number is assigned.

Special Knowledge, Skills, & Abilities

• General knowledge of accounting and budgeting theory and practices required. Ability to understand when additional direction/expertise is needed on matters of complexity. Able to make decisions on a daily basis, within pre-determined guidelines and parameters.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
• General understanding of external Federal Guidelines and procedures regarding grants and contracts.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: 37.5 hrs/wk, M-F 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Institute for NanoBioTechnology  
Personnel area: Whiting School of Engineering