Job Description

Salary
$51,518.00 Annually

Job Type
Administrative, Professional and Technical

Job Number
201430-0724

Division
PCC Southwest

Department
PCC - Southwest

Opening Date
08/26/2024

Closing Date
Continuous

Description

**Please Note: An applicant may redact any information on an unofficial transcript that reveals years of attendance, date of graduation, or age.**

**Please Note: Pueblo Community College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a Visa.**

NOTE: **Must be a resident of the State of Colorado or able to relocate to Colorado prior to first date of employment.**

Pueblo Community College Statement:
Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job.  Our job descriptions incorporate and utilize the principles and tools of continuous improvement found in the Higher Learning Commission (HLC) Open Pathways model.  The Open Pathways is unique in that its improvement component, the Quality Initiative, affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations.

The list of functions on this job description is not exhaustive and other functions may be added at the discretion of Pueblo Community College or the employee’s supervisor.  Permanently added tasks shall be reviewed by Human Resources for appropriate position classification and compensation.

This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.     

Department Purpose
The Southwest Region campuses provide high quality educational programs and services to the citizens of Archuleta, Dolores, La Plata, Montezuma, and San Juan counties.

Summary
The Executive Assistant manages the administrative, special events, and other operational functions for the Southwest region.

In accordance with Colorado Revised Statutes 24-50-135, this position has been exempted from the State Personnel System.  

Job Duties

Essential Functions

• Manages office functions, including the Campus Administrator’s calendar.
• Tracks the schedules of the Mancos Campus administrative team.
• Serves as a liaison with other campuses and the community.  
• Assists with employee and new hire paperwork submission to HR. 
• Implements administrative protocols, such as budget tracking, paperwork flow, hiring processes for employees, data entry, standard report generation, and other administrative functions to ensure efficient and effective operations of the campus. 
• Serves as the primary contact for personnel selection procedures to ensure processes move forward in a timely manner.
• Coordinates the planning of special events and graduation specific to the campus to include identifying guests/participants, sending invitations/correspondence, collecting RSVP’s, room/facility scheduling, catering arrangements, audio/visual arrangements, working with ADA accommodation requests, ensuring contracts are compliant, and travel/hotel accommodations.  
• Coordinates with marketing and communications to advertise and promote all Southwest Campus events.
• Leads special projects, as assigned.  
• Advises and provides information and direction utilizing CCCS and PCC policies and protocols.  
• Collaborates and maintains relationships with key stakeholders and community members.  
• Provides the campus leadership team with information needed for meetings, to include conducting necessary research and preparing presentation materials.  
• Coordinates any needed training for faculty and staff including professional development.  
• Ensures college training is coordinated with campus personnel.
• Remains current on Financial Aid and Advising processes to be able to provide information to students, staff, and instructors as needed. 
• Coordinates efforts of quality improvement in student and academic services to ensure compliance and to compile data for AQIP portfolio.  
• Compiles data as requested to respond to college or system inquiries.  
• Works with the Institutional Research Department on any necessary surveys, trend analysis, and other reporting requirements as needed.
• Communicates regional educational and workforce trends, developing and producing marketing materials and acting as a liaison.  
• Uses marketing database to develop targeted marketing communication to students and community. 
• Develops marketing materials as necessary and in conjunction with college marketing staff.

Additional Functions

• Works independently with little supervision or as part of a team.
• Communicates effectively with students, colleagues, and others.
• Interacts professionally and respectfully with students, colleagues, and others.
• Assesses individual and department work processes and recommends improvements.
• Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
• Obtains and maintains proficiency with required systems and equipment.
• Maintains confidentiality of student and employee information as required.
• Completes all required compliance training within the established timeline.
• Serves on committees and other groups, as assigned.

Minimum Qualifications

Education:

• Bachelor’s Degree from a regionally accredited institution.

Experience:

• Three years of office management, project management, and/or higher education administration experience.

Special knowledge, skills, and abilities:

• Knowledge of laws, accreditation standards, and best practices pertaining higher education administration and office management.
• Proficiency with Microsoft Office; working knowledge of Ellucian Banner.

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