The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 50 postdoctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.

The Department has undergone significant growth in recent years with a consolidated budget of approximately $106 million including sponsored projects expenditures of approximately $54 million and clinical revenue of over $ 52 million. This expansion of the Department's research and clinical portfolio is expected to continue in the next few years.

The Department's 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Environmental Science and Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hospital Medicine; Host-Microbe Systems and Therapeutics; Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children's Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

The Division of Environmental Science & Health is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about pregnancy and lactation exposures and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and 4) conducting clinical research to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $60 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

This position works on the MotherToBaby Pregnancy Studies focused on research identifying safety and risk of exposures to chronic conditions, medications, vaccinations, and other types of exposures on pregnancy outcome. The position requires tact and strict confidentiality in the handling of sensitive information, as well as independent judgment and organizational skills to prioritize demands. Under the direction of the manager, the Research Data Assistant is responsible for various administrative and data quality assessment tasks related to study administration. Responsibilities include, but are not limited to, tracking medical record release form and medical record receipt status, data entry, invoice processing, procedure auditing, communicating with participants and healthcare professionals, and other general administrative duties.

• Demonstrated organizational and multi-tasking skills, with the ability to work efficiently, follow direction, document accurately, and pay close attention to detail.

• Ability to work independently and communicate effectively, in person, over the telephone, and through video meetings.

• Demonstrated professionalism and interpersonal skills in working with staff and outside study personnel at various levels of responsibility.

• Ability to maintain confidentiality and adhere to all requirements and IRB guidelines in regards to PIH/PII.

• Ability to process, organize, photocopy, scan, and file a large volume of medical records and medical record release forms.

• Demonstrate strong interpersonal skills, including tact, diplomacy, and flexibility. Clearly communicate ideas and issues verbally and in writing. Interact effectively with individuals at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.

• Ability to understand and apply University, Campus and Federal policies and regulations.

• Possess excellent organizational skills with the ability to be flexible, and handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities. Ability to remain focused and organized while experiencing interruptions.

• Demonstrated experience in reviewing medical records for completeness. Experience reviewing data-entry for accuracy in a setting in which multiple users are accessing the database.

• Knowledge of scientific and medical terminology. Demonstrated experience in working with medical terminology, pharmaceutical and birth defect terminology, and or theoretical knowledge of biology, chemistry, and/or embryology.

• Previous experience requesting medical records in a healthcare setting.

• Employment is subject to a criminal background check.

• Job offer is contingent upon satisfactory clearance based on Background Check results.