Accountant
Job Description
DESCRIPTION
Napa Valley College is seeking an Accountant in the Business & Finance Office. The Office assists students with their fee related and student body related financial activities. It also assists and supports departments and employees of the College with their purchasing, accounting, payroll and budget needs. The Office ensures that all activities comply with generally accepted accounting procedures, District policies, and state and federal regulations. The incumbent in this position will be performing accounting and fiscal work in the maintenance, examination, verification, and analysis of fiscal records; performing cost and fund accounting and reporting; and providing support to college financial activities with specific responsibility for ensuring that fiscal policies, practices, and regulations meet compliance requirements. The position reports to the Senior Manager, Accounting.
This is a full-time, 12-months-per-year, classified position. The salary has an appropriate placement on range 16 of the current Classified Salary Schedule. The salary range is $4,563/month to $6,421/month. A current regular classified employee who laterally transfers into a different position at the same salary range shall retain salary step, anniversary date, and salary date.
DUTIES AND RESPONSIBILITIES
- Essential Functions
- Analyzes financial information (e.g. general ledger accounts, inventory records, etc.) for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.
- Collaborates with a variety of individuals and groups, both internal and external (e.g. Business Office staff, college administrative staff, government agencies, etc.) for the purpose of implementing and maintaining services and programs in accordance with established financial policies, practices, laws, and regulatory guidelines.
- Compiles statistical and financial data for the purpose of facilitating third-party reporting, developing budget recommendations, providing financial summaries to personnel, and ensuring compliance with established guidelines.
- Conducts a variety of accounting functions (e.g. accounting projects, annual financial and budget reports, etc.) for the purpose of providing requested supporting documentation, information on internal processes, and facilitating activities in support of audit processes.
- Coordinates a variety of accounting activities (e.g. annual budget and report preparation, preparation for external audits, etc.) for the purpose of providing required guidance and support.
- Develops reporting processes, procedures, and internal controls (e.g. accounting policy development, account tracking, etc.) for the purpose of maintaining the efficient flow of financial processes.
- Facilitates unit meetings, in-service training, workshops, etc. for the purpose of conveying and gathering information required to perform job functions.
- Implements standard accounting procedures for the purpose of ensuring compliance with established accounting practices and all applicable regulatory requirements.
- Monitors financial processes for the purpose of providing internal financial controls throughout the college.
- Presents a variety of financial reports and information (e.g. budget overviews, accounting processes, distribution formulas, etc.) for the purpose of communicating information, gaining feedback, and ensuring adherence to established internal controls.
- Provides technical expertise and guidance to staff and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding the organizations financial operations and ensuring compliance with established policies, practices and regulatory requirements.
- Recommends procedures and actions on issues related to accountancy for the purpose of providing direction and decision making for the college administration.
- Reconciles fiscal information and account balances (e.g. balances with general ledger accounts, individual assets on a selective basis, etc.) for the purpose of verifying accuracy of information and maintaining accurate balances while complying with accounting practices.
- Researches a variety of financial and administrative topics (e.g. accounting trends, foreseeable regulation, etc.) for the purpose of providing information and recommendations that impact college operations.
- Responds to a variety of inquiries (e.g. correct account entries, accounting regulations, account financial information, etc.) for the purpose of facilitating communication, providing guidance and information, and direction.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
JOB REQUIREMENTS
Minimum Qualifications
Skills, Knowledge and Abilities:
SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; pertinent codes, policies, regulations, and laws; business telephone etiquette; office application software; and recordkeeping and record retention practices.
ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required · to work with a wide diversity of individuals·; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: analyzing a variety of financial and statistical information; working under time constraints; communicating with diverse groups; meeting deadlines and schedules; setting priorities; working with detailed information; and demonstrated sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
Responsibility:
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; directing the use of budgeted funds within a work unit. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization's services.
Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience:
Three (3) years of job related experience.
Education:
Associate degree with study in job related area from an accredited institution.
Equivalency:
Nineteen (19) units of college coursework in Accounting and five (5) years of job related experience.
Clearances:
Criminal Background Clearance
Tuberculosis Clearance
Desirable Qualifications
- Accounting experience in a public agency;
- Experience and proficiency with Microsoft Word, Excel, Outlook and Ellucian Colleague or similar ERP databases;
- Bachelor's degree in Finance or Accounting.
Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.
APPLICATION PROCEDURE
A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters.
Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts.
B. Applicants must attach the following to complete the application process:
Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete.
Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations.
It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.
All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.
The District will not accept materials by e-mail, fax, or mail for this position.
SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.
Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.
For more information, contact the Office of Human Resources, Training & Development:
2277 Napa-Vallejo Highway
Napa, CA 94558
(707) 256-7100
jobline@napavalley.edu
For technical support, contact NEOGOV at (855) 524-5627.
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