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Immunizations Coordinator
Job Description
Posting Number
PG194349SPInternal Recruitment
NoWorking Title
Immunizations CoordinatorAnticipated Hiring Range
Commensurate with education, experience, and market.Work Schedule
On- site Monday - Friday as scheduled 8:00 am - 5:00 pm, occasional Saturday mornings.Job Location
Raleigh, NCAbout the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
The purpose of Campus Health (CH) is to provide appropriate, affordable, accessible and high quality primary health care to eligible students, and provide a comprehensive disease-prevention and health promotion program in the NC State University community. The major function of Campus Health is that of providing outpatient care to the 34,000+ NC State students. Some level of medical care is available 24 hours a day, 7 days a week during the academic year beginning in August and ending in May. Hours of service vary during the summer and during holidays and student breaks. All of our staff members have standards that guide the work we do everyday:
Campus Health Values are Respect, Integrity, Customer Service, Teamwork, and Excellence. We expect our staff to consistently demonstrate these values.
Essential Job Duties
The primary purpose of the Immunization Coordinator position is to facilitate the flow of incoming immunization work, facilitate or direct the immunization verification flow, including reporting, and coordinating work with peers and manager.
Duties include:
- Responding to immunization inquiries and to ensure students in attendance on the NCSU campus are compliant with North Carolina State and NCSU’s immunization policies and mandates.
- Screen incoming immunization documentation, cross train in medical records and appointments with an ability to converse with students within a diverse population, including multi-ethnic representation.
- Communicate with the NC State Immunization branch to ensure Campus Health has current updates to immunization regulations.
- Ability to convey information and suggestions for departmental improvements through a variety of media to individuals or groups.
- Identify problems in health records and opportunities to determine the appropriate course of action to resolve identified issues.
- Provide excellent customer service by promptly responding to telephone, e-mail, mail, fax and personal inquiries related to the HIM department in a pleasant, professional manner.
- Ability to comfortably converse with managers, directors, registrar, department leaders, and conduct presentations to large groups.
- Fully apply features of a variety of software programs, including EMR, S-fax, Microsoft Office/Google Workspace, digital phone, copier, and web-based database to produce and manage workflows essential to the position.
- Follow HIPAA/FERPA guidelines for patient confidentiality.
Primary duties may vary depending on the needs of the department. This position will provide additional administrative support for Campus Health as needed including but not limited to scheduling medical appointments and the check-in process.
Other Responsibilities
Assist with providing float coverage to multiple areas within Campus Health both at main campus and Centennial campus. Is a backup for front desk coverage for primary care, gynecology, physical therapy and centennial.
Adhere to safety health laws and regulations.
Participate in emergency preparedness drills.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
Knowledge and understanding of immunization requirements.
Knowledge of medical terminology.
Strong communication and customer service skills.
Strong organizational skills and detail oriented.
Preferred Qualifications
Previous experience in a medical office.
Experience with Electronic Medical Records.
Knowledge of PHI releasing HIPAA/FERPA.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
11/22/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
12/03/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please provide a resume, cover letter and contact information for 3 professional references.
Position Number
00046217Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN04Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesTime Limited Position
NoDepartment Id
244030 - Campus HealthAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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