Coos Bay, OR

2024-00042

Administrative Services

Continuous

NA

Join our team and enjoy a work-life balance like no other! With 12 holidays, paid Fridays off in the summer, a generous winter break, ample vacation and sick leave, you'll have the time to recharge and thrive. We invite you to join Southwestern Oregon Community College in fulfilling our mission by supporting the cultural and educational needs of our diverse communities.

We also offer exceptional insurance plans, including contributions to an HSA, affordable medical, dental, and vision plans, and so much more. Apply now and experience the benefits of a caring community college that values your time and well-being.

PRIMARY PURPOSE

The Executive Director for Human Resources oversees the college’s human resource’s function and is responsible for day-to-day management related to labor relations, recruitment, compensation and benefit administration, professional development, performance management, human resources compliance, and other applicable regulatory compliance. Participates in strategic planning and budget development; and develops, maintains, enforces, and communicates personnel policies and procedures to all employees.

Provides guidance in the development of goals and objectives as they relate to HR functions and the overall mission of the college. Supervises, evaluates performance, and supports professional growth of assigned staff. Establishes and maintains effective working relationships with state and local agencies. Maintains knowledge of and exercises judgment in the application of college policies and procedures, collective bargaining agreements and state and federal laws and regulations. 

Description of Essential Functions

1. Provide leadership, supervision and evaluation of Human Resources staff, holding individuals accountable for their duties and performance; arrange for and promote professional development for HR staff; encourage initiative, innovative thinking, and continuous learning.
2. Develop, administer, and monitor an annual budget for the Office of Human Resources; make resource allocation decisions based upon assessment results, strategic plans, and the College's planning and effectiveness initiatives.
3. Provide guidance in developing departmental goals and objectives as part of the institution’s Continuous Improvement Cycle; includes designing metrics and measures to assess the value of HR activities, and coordinates, compiles, and reports on the yearly activities including staff demographics, recruitment, turnover, professional development, performance management, service awards, etc. Work in conjunction with Institutional Effectiveness to complete required state and federal reporting and to conduct campus climate studies, as needed.
4. Continually evaluate HR policies and procedures, recommending additions, modifications, and deletions to maintain currency and compliance; oversee enforcement of college policies and procedures related to human resources functions. Provide consistent interpretation/application of HR policies and procedures within the College. Develop and maintain procedures for the department.
5. Collaborate closely with Business Services Department in effective HR planning, budgeting and payroll related activities.
6. Protect the interests of employees and the College in accordance with governmental laws and regulations regarding human resources; maintain compliance with laws and regulations for human resources, including EEO, ADA, FMLA, OFLA, PFML, and Veterans Preference; assure mandatory employee training for compliance matters.
7. Provide guidance to the college on best practices, national trends, and in support of a diverse, equitable, inclusive and culturally competent college community.
8. Oversee maintenance of the Human Resources sections of the College internet and intranet sites.
9. Directs the effective implementation and management of various HRIS systems, including but not limited to Jenzabar, Neo Ed, Background Check software, and ACA reporting software. Serve as Jenzabar Human Resources Module Manager. Develop procedures and provide system training for internal users.
10. Serve on appropriate committees and perform special assignments and duties within the scope and responsibility of the position as assigned. As available, attend quarterly affinity group meetings (in person or electronically).

1. Serve as a member of the management bargaining teams. Contribute to the development of a labor relations strategy; provide interpretation and ensure adherence to collective bargaining agreements; assist with negotiations and fiscal impact/analysis during the collective bargaining process.
2. Provide guidance on human resources issues, laws, policy, and personnel matters to executive management.
3. Consult with legal counsel as appropriate, and/or as directed on personnel matters.
4. Counsel and train employees on resolving employee relations issues. Determine and recommend employee relations practices necessary to establish and maintain a positive employer-employee relationship.
5. Oversees employee relations management, conducting investigations, research, and resolving or mediating employee complaints.
6. Serve as a Deputy Title IX Coordinator; assist in identifying and addressing any systemic problems relating to Title IX or general college complaints.  Collaborate and support the Director of Conduct and Community Standards in their work regarding conduct matters and complaints; includes but is not limited to ensuring college compliance with Title IX and applicable college policies and procedures related to faculty and staff conduct as well as overall college community standards.

1. Oversee the implementation of employee evaluation and development plans; including tracking performance evaluation completions and coaching managers on conducting performance reviews.
2. Develop and schedule a continuous supervisor training program regarding the College’s policies and procedures, human resources practices, laws, and changes. Serve as a resource for supervisors regarding all matters related to the human resources function.

1. Oversee the efficient administration of employee benefits; participates in the annual selection of benefits through OEBB; lead the development of benefit orientations and other benefit trainings;
2. Direct the periodic review, revision, and general maintenance of position classifications, salary grades, and salary ranges.
3. Direct all activities related to FMLA/OFLA/PFML leaves and ADA accommodations; working with the college third party administrator to ensure compliance with all applicable leave and accommodation laws.  

1. Oversee recruitment for the College, maintaining compliance with laws and regulations.
2. Coordinate the development and maintenance of job descriptions for all employees. Partner with management and supervisors in identifying personnel needs, including job duties, skills, and qualifications that will leverage the College’s personnel fiscal resources.
3. Design, develop, and update employee on-boarding programs.

Performs Other Duties and Special Projects as Required/Assigned

Required Knowledge, Skills and Abilities

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Management or closely related field is required. 
• A minimum of six (6) years of progressive human resources management experience is required. 
• Demonstrated experience in public sector collective bargaining and personnel practices. 
• Experience working with Enterprise Resource Planning (ERP) systems (Jenzabar) and other software to integrate the various human resource functions and processes across the entire organization. 
• Demonstrated experience with payroll practices and the integration with human resources.

Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

• Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individual, and deal with peers, the public and the community in a positive, empathetic and professional manner.
• Ability to work effectively with populations representing diverse social, economic, cultural, ideological and ethnic backgrounds, life experiences and abilities, including community members, students, faculty, and staff.
• Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as work days at other college locations.
• Ability to write and communicate at a professional level utilizing a high level of computer skills sufficient to use software such as word processing, spreadsheets and data bases to produce correspondence, documents and reports as required by the position.
• Knowledge of college human resources issues, especially those associated with a community college. 
• A level of computer literacy sufficient to use software such as word processing, spreadsheets and databases to produce correspondence, documents, and reports as required by the position. Ability to use technology for effectiveness and efficiency.
• Ability to read and interpret federal and state laws, college policies, collective bargaining agreements, human resources professional practices, and/or professional literature.
• Knowledge of federal and state requirements and policies governing employment, benefits management, data gathering, and record keeping.
• Strong organizational, project management, analytical, and problem-solving skills, including conflict resolution. Ability to organize multiple objectives in an environment of constant change.
• Knowledge of management and administrative techniques, including the development and implementation of appropriate internal controls, personnel operations and appropriate methods of work planning, scheduling, and coordination ensuring accomplishment of work in a timely and effective manner.
• Skill in conflict resolution and a commitment to modeling and promoting civility in the workplace. 
• Ability to follow established college and department procedures and work independently to accomplish those procedures. Ability to implement general directives and Board policies in the assigned areas of responsibility.
• Self-motivated, with excellent time-management skills and an ability to concentrate on complex and multiple tasks for extended periods of time; while simultaneously ensuring data integrity and accuracy.
• Knowledge of principles and practices of supervision and training. Ability to develop others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods. 
• Demonstrated budget planning, management, and monitoring skills.
• Ability to develop and apply flexibility, resourcefulness, and creative approaches to solve problems with an understanding of the institution-wide systems.
• Willingness to travel, as required.

SPECIAL LICENSURE OR CERTIFCATIONS

PHR or SPHR certifications - preferred

Title IX training certification - preferred

PREFERRED ADDITIONAL QUALIFICATIONS

Master’s Degree in Human Resources, Organizational Development, Business Management or closely related field.

Experience in public sector .

Community college human resource experience.

Eight (8) or more years of experience.

Payroll or accounting experience.

Additional Job Information

SUPPLEMENTAL INFORMATION

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. 

For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.

Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. 

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement. 

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.

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REASONABLE ACCOMMODATION STATEMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.

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VETERAN'S PREFERENCE STATEMENT

Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. 
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/

For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

NON-DISCRIMINATION

It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager. 

Annual Campus Crime/Annual Fire Safety (Clery Act) Report

The “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.