Job Description

Salary
$62,032.80 - $87,650.76 Annually

Location
Porterville, CA

Job Type
Classified

Job Number
FY23-2400946

College
Porterville College

Department/Division
Foundation - PC

Opening Date
10/01/2024

Closing Date
10/5/2024 11:59 PM Pacific

Basic Function

Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration.

Representative Duties

Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures.

Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts.

Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software.

Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests.

Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files.

Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports.

Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.

Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items.

Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff.

Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries.

Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to:
Associate degree and four years of increasingly responsible secretarial experience.

Completed application packet must include:

•  Completed Online Application for Employment form 
•  Current resume
•  Letter of interest (Cover Letter) 
•  Copy of legible transcripts, if applicable 
•  List of five (5) professional references – Listed on application form

Knowledge and Abilities

First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by October 5, 2024, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
 
Completed application packet must include:

•  Completed Online Application for Employment form 
•  Current resume
•  Letter of interest (Cover Letter) 
•  Copy of legible transcripts, if applicable 
•  List of five (5) professional references – Listed on application form

 
It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application. 

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024

Note: The district is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment 

The district does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.   

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