Finance Manager
Performance Profile Source: Salaried Exempt
Schedule: Monday through Friday full workdays during operating hours (occasional early morning, evening, or weekend work for special events or training)
Department: Administration

Location: In the Bend Clubhouse with some possibility of hybrid work
Reports To: CEO

Organizational Overview:
Boys & Girls Clubs of Bend (BGCB) serves over 300 youth annually through out-of-school-time care, operating with a budget nearing $1.8 million. Our mission is to empower young people to reach their full potential through programs that promote academic success, healthy lifestyles, and good character. We are deeply committed to ensuring that every child, regardless of financial situation, has access to our programs. In 2023, BGCB provided over $480,000 in scholarships to support youth and families in need, ensuring equitable access to our services. The Finance Manager plays a critical role in ensuring that our financial operations are aligned with our mission and goals, enabling us to continue making a positive impact on the lives of young people in our community.

Role Summary:
The Finance Manager is a key leader responsible for overseeing the financial operations of BGCB. This role ensures the financial health and sustainability of the organization, directly supporting our mission. The Finance Manager will manage all financial activities, ensure compliance with regulatory requirements, and provide insightful financial reporting. The Finance Manager directly supervises the Office & Membership Manager (OMM) and the Facilities Manager (FM), contributing to strategic planning and operational success.

Key Responsibilities:

Strategic Financial Management:

• Oversee all financial operations, including cash management, accounts receivable, and accounts payable.
• Ensure accurate and timely financial records, including coding transactions and reconciling accounts.
• Assist the CEO in developing and implementing the annual budget and monitor department budgets to ensure alignment with organizational goals.
• Develop and implement long-term financial strategies to ensure the sustainability and growth of the organization. Identify and manage financial risks.
• Provide financial reports to the VP Development and the CEO, tracking expenses and revenue.
• Ensure compliance with grantor and other restricted funding reporting requirements.
• Manage the organization's cash flow and forecasting.
• Analyze and present financial reports accurately and timely.
• Coordinate and lead annual audits with external auditors.
• Oversee annual budgeting and planning processes.
• Establish and monitor financial performance metrics (KPIs) to assess the effectiveness of budgeting and financial operations.
• The Finance Manager has the authority to approve budget allocations, implement financial strategies, and make operational changes in collaboration with the CEO and Board Treasurer, within the parameters of our fiscal policies.

Accounting Operations:

• Perform daily accounting operations, including billing, payroll, and weekly check runs.
• Oversee the accounts payable process, reviewing expense documentation for accuracy and compliance with Club policies and/or grantor requirements.
• Maintain the general ledger and ensure the integrity of financial data.
• Reconcile key general ledger accounts monthly, including cash & investments, accounts receivable, accounts payable, and other liabilities.
• Manage the payroll process, including reviewing timesheets, communicating with our payroll service provider, and recording payroll allocation journal entries. A third-party payroll provider produces paychecks and files payroll taxes.
• Conduct regular internal audits to ensure compliance with GAAP and internal controls.
• Prepare month-end close processes and financial statements.
• Lead the external audit process and annual tax filings.
• Review accounts payable invoices entered by the Membership Coordinator, and handle check runs. Act as a backup for entering invoices when the Membership Coordinator is unavailable.
• Implement year-end closing processes and provide supporting workpapers to CPA for the annual financial statement audit and tax preparation.
• Ensure accurate data entry for financial reporting and reconciliation of donor databases.

Grant and Compliance Management:

• Ensure accurate data entry for all financial reporting related to grants.
• Coordinate with the Resource Development team to reconcile the donor database.
• The Finance Manager will work closely with the Resource Development team to align grant management with financial reporting, ensuring accurate tracking and compliance with funder requirements.
• Ensure compliance with GAAP, internal controls, and organizational policies.
• Maintain knowledge of current payroll laws and partner with Human Resources as needed.

Technology Integration:

• Proficiency in QuickBooks, Salesforce, and other financial management tools is essential for this role, as the Finance Manager will oversee the integration and use of these systems across the organization.
• Manage IT providers to ensure the maintenance of Club technology and data systems.

Leadership and Supervision:

Supervise and support the Office & Membership Manager (OMM) and Facilities Manager (FM).

• Conduct weekly 1:1 meetings, respectively, with direct reports (OMM and FM) to ensure alignment with organizational goals and address any issues or concerns.
• Conduct at least one monthly 1:1 with the Nutrition & Custodial Coordinator, who is managed by the OMM, to ensure consistency in communication and support across the teams.
• Develop and maintain a high-functioning team to meet the accounting and financial reporting needs of the organization.
• Provide training to staff with fiscal responsibilities and ensure adherence to financial practices.
• Assist with research into historical transaction data, utilizing internal resources and staff knowledge to support financial accuracy and decision-making.
• Maintain close collaboration and communication with the CEO, including holding a weekly 1:1 meeting to ensure alignment on financial strategies and organizational priorities.

Committee Leadership and Meeting Attendance:

• Lead the Finance Committee, including scheduling meetings, creating agendas, preparing all necessary documents, and coordinating with the Board Treasurer and CEO.
• Attend Resource Development (RD) Committee meetings as needed to provide financial insights and support.
• Participate in a portion of each Board meeting to present financial reports and updates.
• Attend all Safety Committee meetings to provide financial input and ensure budget alignment with safety initiatives.

Operational and Compliance Tasks:

• Track and celebrate direct reports' birthdays, anniversaries, and other big milestones.
• Ensure compliance with OLCC regarding BGCB events and external facility rentals.
• Ensure compliance with the DMV insurance providers and Employee Handbook regarding BGCB vans.
• Administer facility rental agreements and ensure compliance with expectations and pricing.
• Coordinate large cleaning and removal projects as well as trips to the city dump.
• Oversee the process by which internal and external keys are assigned to employees, tenants, and maintenance/cleaning vendors.
• Serve as the point of contact with the financial and contract liaisons at Bend Parks & Recreation Department.

Other Responsibilities:

• Mentor one Club member weekly for one hour at the Club while following all Club mentoring guidelines to directly contribute to the organization’s mission of youth development.
• Move and traverse throughout the building as needed throughout the day, with accommodations as necessary.
• Maintain an “all-hands-on deck” mindset when support is needed for Club youth or other operational activities.
• Maintain strict confidentiality of information encountered in the course of business, including details about Club members, Club staff, or other Club community members.
• Provide general support to the development department during peak periods, such as fundraising events.
• Contribute to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur.
• Attend and actively participate in relevant organizational meetings to stay aligned with overall goals and collaborate with other departments.

Growth Opportunities and Key Challenges:

• Career Growth: BGCB is committed to the professional development of its staff. The Finance Manager will have opportunities to lead strategic financial initiatives, expand their leadership skills, and advance within the organization. Ongoing training and professional development opportunities are available to support growth in this role.
• Key Challenges: In the first year, the Finance Manager will be expected to streamline financial processes, ensure compliance with grant requirements, and lead the implementation of new financial systems. Success in the first year will be measured by the accuracy and timeliness of financial reporting, the effective management of the annual budget, the successful completion of the external audit with minimal findings, and successful reports for grant management in conjunction with the RD team.

Club Culture:

BGCB values collaboration, integrity, and a passion for youth development. The ideal candidate for the Finance Manager role is someone who thrives in a mission-driven environment, enjoys problem-solving, and is committed to making a positive impact on the lives of young people.

Compensation & Benefits:

• This position is full-time, exempt.
• This position is eligible for paid time off as outlined in BGCB’s Employee Handbook, including:
• 14 days of PTO
• 8 days of sick time
• 11 observed holidays across the year, such as MLK Day and Labor Day
• A "winter break" closure
• This position is eligible for benefits including medical, dental, vision, life insurance, and long/short-term disability. BGCB pays 100% of full-time employees’ monthly premium.
• All BGCB employees are eligible for a 401(k) Qualified Retirement plan, and BGCB matches up to 3% of the employee’s contribution each pay period.
• Free or reduced care for school-aged children may be available (limited availability).

Skills/Knowledge Required

• Bachelor’s degree in accounting, finance, or a related field is required; or equivalent skills, training and experience.
• A minimum of 4 years in financial management, preferably within a nonprofit organization, with proven expertise in budgeting, auditing, and financial compliance.
• Strong proficiency in QuickBooks, Salesforce, and other financial management tools for accurate data entry, reporting, and system integration.
• Experience in developing and implementing long-term financial strategies, including cash flow management, forecasting, and risk management.
• In-depth knowledge of GAAP, federal and state regulations, and internal controls to ensure legal and financial compliance.
• Experience managing grant-related financial reporting and working with restricted funds, in collaboration with program and development teams.
• Demonstrated ability to lead, mentor, and develop a finance team, with strong interpersonal skills for managing direct and indirect reports.
• Strong analytical skills for interpreting financial data, identifying trends, and providing strategic insights.
• Excellent written and verbal communication skills for presenting financial information clearly to non-financial stakeholders.
• High attention to detail and accuracy in managing financial records, preparing reports, and conducting audits.
• Willingness to learn new software and adapt to changing financial environments, with a proactive approach to problem-solving.
• Ability to build and maintain strong relationships with stakeholders, including donors, auditors, and board members, while working effectively across departments.

Application Process

Applicants should send their resume and a thoughtful cover letter outlining their fit for the role as a PDF document to bess@bgcbend.org. Please use “Finance Manager – Your Name” as the subject line. Resumes without a cover letter will not be considered.

Equal Opportunity Employer
At Boys & Girls Clubs of Bend, we don’t just accept differences, we celebrate them. Belonging and respect are at the heart of our organization’s purpose. We promote diversity of values, expression, experiences, and backgrounds, so no matter who you are or where you are from, you feel inspired and empowered when you walk through our doors. As such, we are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Work Location: Hybrid remote in Bend, OR 97703