Job Description

The Learning-Aligned Employment Program (LAEP) offers eligible students at public colleges and universities the opportunity to earn money to help defray their educational costs while gaining education-aligned, career-related employment. LAEP allows a participating student placement in an educationally beneficial position that relates to the student's area of study, career objective, or the exploration of career objectives. The program includes and emphasizes positions for students with employers that are capable of providing them with full-time employment opportunities after graduation, or opportunities to connect with other employers that are capable of providing them with full-time employment opportunities after graduation, within their areas of study.

The HR Generalist is responsible for consulting with UCLA campus partners, (financial aid and scholarships, career center, Undergraduate Research Center, and faculty participants across campus and in all disciplines) on HR functions such as workforce planning and employment, employee and labor relations, leaves of absences, HRIS and biweekly and monthly payroll. The HR Generalist will provide guidance on policy/procedure interpretation, establishment of appropriate procedures to accommodate the launch of the LAEP program, and in following HR best practices to employees in designated classifications, as well as supervisors, and managers. This requires the ability to partner with leaders and colleagues at various levels across several centralized offices as well as faculty located outside of the College of Letters and Sciences.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
4:30 pm

Qualifications for Position

18
Records

Qualifications

Required/Preferred

BA/BS in HR or related field of study plus 2 years of HR related work experience, or an equivalent combination of experience/training.

Required

Experience working in a large and complex organization

Preferred

Prior experience in higher education

Preferred

Interpersonal skills to interact diplomatically and professionally with employees, supervisors, administrators, and other campus departments.

Required

Ability to function effectively with multiple deadlines, changing priorities and frequent interruptions.

Required

Working knowledge of University policies and procedures regarding HR and payroll.

Preferred

Skill in completing variety of duties effectively under conditions of fluctuating workload, changing priorities and frequent interruptions.

Required

Ability and judgment to deal with confidential and sensitive information with discretion.

Required

Experience using the UCPath (PeopleSoft), Payroll Time Reporting (TRS) systems, and other online systems (PeopleAdmin, Jasmine, GoGrad, CDW, Document Direct).

Preferred

Working knowledge of the campus' leave accrual system and method for reporting monthly leave usage on-line.

Preferred

Functional knowledge of word processing, spreadsheet, and database software (i.e. Word, Excel, and Access).

Required

Demonstrated proficiency performing standard payroll operations including auditing, timekeeping documents, computing and preparing payroll and reconciling payroll ledgers.

Required

Working knowledge of University Work-Study Programs including policies and procedures and ability to recruit, hire, train, supervise and evaluate student staff.

Preferred

Knowledge of University policies and procedures related to employee relations, compensation, leaves of absence, and employee benefits.

Preferred

Skill in analyzing problems and the ability to formulate effective solutions.

Required

Working knowledge of the Fair Labor Standards Act (FLSA) and the differences in reporting time between exempt and non-exempt employees.

Required

Ability to serve as functional unit resource to Directors, Managers, and support staff in explaining personnel and payroll policies and procedures, and in utilizing capabilities of data management systems.

Required

Ability to analyze a complex set of data and make recommendations based on this analysis.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
02-06-2024

External Posting Date:

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