The University of Maryland, Baltimore (UMB) School of Pharmacy (SOP) is currently seeking a dedicated and detail oriented Human Resources Specialist to join the Office of Human Resources and Payroll Services in the Dean’s Administration.

The Human Resources Specialist is responsible for supporting and coordinating the administration of human resources transactions and payroll functions for the School of Pharmacy with 500 plus employees, which includes faculty, staff and students. The ideal candidate will be responsible for handling various functions, including recruitment, employee relations, payroll, and leave administration. The Human Resources Specialist is expected to function independently, exercise discretion, and contribute to assignments and projects that require significant evaluation, originality, and ingenuity. The HR Specialist role is vital for maintaining employee trust and satisfaction, ensuring compliance with regulations, and supporting the overall integrity of the School and department.

Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

UMB CORE VALUES:

Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery

COMMITMENT to DIVERSITY:

We believe every person brings with them unique strengths, experiences, and perspectives and we value these differences. One of our best opportunities to deliver a workplace that is diverse, inclusive, and focused on equality is to hire candidates who share these values.

The successful candidate for this position will be able to describe and demonstrate their commitment to diversity, equity, and inclusiveness as well as how they contribute to a respectful, positive workplace.

PRIMARY DUTIES

• HR and Payroll Administration:
  • Responsible for the daily operations of human resources activities and payroll functions; including the campus processes of payroll, timesheet approvals, leave administration, electronic personnel action form (ePAF) submission, onboarding and offboarding, IT appointments for new hires, talent acquisition, job postings, interviews, employee actions, and payroll processing.
  • Provide administrative support to the daily operational needs of the office.
  • Organize the activities within the School’s Office of Human Resources and Payroll Services with the Campus Human Resources Services and Financial Services Payroll initiatives to ensure optimum efficiency and compliance with appropriate policies, procedures, laws, and specifications. Adhere, propose, and ensure compliance with relevant federal and state laws and regulations, University System of Maryland (USM), University policies, and procedures.
• Payroll Management:
  • Calculate employee wages, bonuses, and deductions accurately.
  • Process payroll on a biweekly schedule.
  • Reconcile payroll to ensure employees are paid accurately.
  • Ensure compliance with federal, state, and local payroll regulations.
• Leave and Benefits Administration:
  • Assist the Employee Labor Relations Office with reviewing and monitoring employee leave approvals such as Family Medical Leave (FML), Advanced Sick Leave (ASL), parental leave for qualifying employee classes, and other leave administration granted to employees.
  • Assist employees with benefits programs, including health insurance, retirement plans, leave policies, tuition remission, UMB discounts, childcare grant program, and other qualifying benefits offered by UMB.
  • Communicate benefits information to employees and address inquiries.
• Employee Support:
  • Meet, confer with, and advise School of Pharmacy employees, management, and leadership to provide human resources and payroll advice, answers to questions; provides policy interpretation and recommendations to resolve issues.
  • Serve as a liaison and collaborator with the SOP staff, Human Resources Service (HRS), and Financial Services Payroll in facilitating human resources and payroll objectives and initiatives to ensure departments are fully informed and trained.
  • Facilitate bi-weekly new employee and status change orientation program to ensure a seamless introduction/transition into new role.
  • Facilitate employee grievances related to human resources and payroll policies, procedures, and practices. Escalates transactions and issues as necessary.
  • Assist management and leadership to ensure human resources and payroll activities are consistent with and in support of UMB policies, mission, vision, and core values.
  • Write communications for school distribution such as emails. newsletters, brochures, or flyers and coordinates process from development through printing and distribution.
  • Facilitate human resources related workshops, meetings or conferences, coordinate logistics, scheduling and participant communications. Assist in the implementation of human resource programs and projects.
• Tax Compliance:
  • Manage the non-US citizen Glacier and visa documents and renewal process for faculty, staff, students, post-doctoral fellows, and residents.
• Record Keeping:
  • Maintain accurate payroll records and employee personnel files.
  • Update records for new hires, termination, and changes in employee status.
• Collaboration:
  • Review human resources transactions to determine acceptance and formulate decisions pertaining to resolution of related issues. Escalate transactions and issues, as necessary.
  • Work closely with other departments, such as the department business office, finance, administrators, and operations to ensure alignment on related issues.
  • Collaborate with other State of Maryland agencies to assist employees, such as the Central Payroll Bureau in Annapolis, MD.
• Policy Implementation:
  • Assist in the development and implementation of HR & payroll policies, processes and improves methods for efficiency and effectiveness of human resources activity to streamline and remove redundancy. Initiates technological processes to expedite actions. Analyzes the changes results and recommend and take appropriate action for ongoing improvements.
• Reporting:
  • Generate HR and payroll reports for management.
  • Analyze data to identify trends and areas for improvement.
  • Prepares reports and records on human resources and payroll activities including progress, status, time and attendance, end of year processing, compliance payroll audit reports, departmental reports, and other special reporting.

This position will serve as a backup to team members in the office and perform other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION: Bachelor’s degree in a related field of study such as human resources or business administration.

EXPERIENCE: Two (2) years of human resource experience.

PREFERRED EXPERIENCE: Proven experience in HR and payroll administration preferred.

OTHER: May consider a combination of directly related experience and education.

ESSENTIAL EMPLOYEE DESIGNATION

This position is classified as an essential designated role, meaning the selected candidate will be required to perform critical functions and provide essential services, even in the event of delayed openings or campus and or school closures. The essential employee designation is subject to annual renewal.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong knowledge of labor laws and payroll systems.
• Excellent organizational, communication, and interpersonal skills with a keen eye for detail.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of position requirements.
• Knowledge of all applicable requirements, regulations, and laws.
• Skill in effective use of applicable technology/systems.
• Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
• Ability to work cooperatively with others and independently.
• Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE: $62,000 - $72,000 per year (Commensurate with education and experience)

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.