The Accounting Associate is a combined position to assist the Business Office with accounts receivables and accounts payables functions.

In collaboration with Edgewood Central, Graduate Admissions, Registrar Office, Residence Life, and Security on financial aid, student charges and posting to student accounts, the Accounting Associate will support the Senior Accounts Receivable Associate with the billing and collection of student accounts which includes but not limited to working with individual students on student billing and communication on upcoming payment deadlines via email, text, and personal phone calls. In addition, the position is responsible for graduate student third party billing for federal and state organizations along with existing and new partnership agreements.

The incumbent will monitor, answer questions, and provide documentation for the Business Office email box along with answering phone calls on a rotating basis with other staff.

This position is also responsible for the accounts payable, customer service and cash receipting.

Responsibilities:

Accounts Receivable

• Prepare third party billing for graduate students including federal, state, and partnership agreements.
• Work closely with students regarding billing questions to ensure they are answered in a timely manner
• Counsel students regarding billing and payment guidelines
• Collaborate with Senior Accounts Receivable Associate on deadlines, communication timeline and students with special financial circumstances
• Communicate through email and telephone to students on delinquent accounts
• Place or remove a registration hold from a student record
• Serve as point of contact at the Business Office, responding professionally and courteously to all inquiries from constituents, i.e. students, faculty, and staff through personal and telephone communications
• Adhere to all FERPA (Family Education and Privacy Act) regulations in all job aspects
• Keep up to date with College, departmental and professional (federal and state) changes in the field

Accounts Payable

• Review all invoices for appropriate back up documentation and budget officer approval and adherence to college policies and procedures.
• Accurate entry of invoices.
• Set up of vendor information and continual review including correct vendor remittance address.
• Process weekly accounts payable check batch and check processing.
• Monitor outstanding vendor invoices/credit memos by reviewing vendor statements and communicating with vendors.
• Review all vendors to ensure accurate W-9 on file.
• Scan and index W-9s in Feith document storage system.
• Review monthly credit card statements for appropriate back up documentation, budget officer approval and adherence to policies and procedures.
• Maintain accounts payable records and files including oversight on filing of invoices.
• Review all accounts payable entries for 1099 MISC reporting and for International Travel for 990 reporting.

Customer Service

• Point of contact for students, faculty and staff, concerning issues regarding accounting and student billing
• Perform cash receipting and cash handling
• Answer simple and complex questions via various methods including phone, email, etc.
• Explain accounting policies and procedures to students, faculty, staff, etc.
• Provide welcoming environment to students, faculty and staff

Business Office/Other functions

• Participate in process improvement initiatives
• Perform other duties as requested, delegated or assigned

Job Qualifications

Necessary Education or Work Experience:

• Bachelor’s Degree in Accounting related field or equivalent work experience
• Minimum of 2-4 years’ experience in accounts receivable and collections or equivalent work experience
• Experience in customer service-related field required with ability to react to customers quickly, accurately, and congenially

Required Knowledge and Skills:

• Proven ability to work effectively as a team member
• Ability to supervise as department growth allows for additional Accounts Receivable members
• Excellent attention to detail and organizational skills
• Exceptional customer service skills
• Ability to analyze and interpret data and make independent decisions
• Working knowledge of spreadsheets and word processing
• Excellent oral and written communication skills
• Attention to detail and ability to multitask in a fast-paced environment
• Ability to adapt to and welcome interruptions in a positive and friendly manner

Required Technology Skills:

• Overall Proficient skill-level in Microsoft Office, which includes: Word, Excel, Power Point, Outlook, and basic computer concepts
• Knowledge of SharePoint is a plus
• Ability to create queries and reports using database report generator
• Embrace new technology and a deep desire to learn new software

Other Qualifications:

Edgewood College, an Equal Opportunity Employer, is committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence — the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values — truth, compassion, justice, partnership, and community.

To apply: Send a cover letter, resume, and references to:

Edgewood College

Human Resources - ACAS

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: No more than 37.5 per week

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday
• Morning shift

Experience:

• Accounts payable and Accounts Receivable: 2 years (Preferred)

Ability to Commute:

• Madison, WI 53711 (Required)

Work Location: In person