Job Summary

Under the direction of the immediate supervisor, coordinates daily operations of the Influence1 Foundation. Organizes, distributes and verifies accounting for all budgets. Ensures the maintenance of manual and/or computerized records systems; participates in the development records, and when necessary, trains others in their use. Acts as resource person and explains foundation/school policies and procedures.

Reports to: Chief Operating Officer

Job Goal: To provide support for the Foundation’s administration and to ensure the Foundation operates effectively on a daily basis.

Major Duties and Responsibilities:

• Manages all Human Resources records,
• Liaises between our Foundation, Retirement/TCRS and Benefits departments of Shelby City Schools;
• Manages payroll hours for administration, teachers and staff;
• Oversees the operation of the Paychex, Retirement and Health Benefits Systems;
• Produces documents such as reports, ACA Reports, CES reports (Bureau of Labor Statistics) and spreadsheets;
• Maintains, compile and update employment documentation, to include, but not limited to hiring, healthcare, retirement benefits, employment handbook, and policy manual etc.;
• Assist in coordinating employee orientation and benefits fair;
• Maintains inventory of supplies for the Foundation;
• Uses equipment such as a personal computer, fax/scan machine, photocopier, and other standard office equipment;
• Attend various training sessions arranged by departments at SCS and charter school office;
• Maintains supervisors’ agenda/calendar to include appointments and conferences;
• Reminds supervisors of appointments and organizes schedule according to priorities;
• Completes and files forms related to the general administration of the Foundation;
• Obtains, compiles and provides factual information by consulting relevant documentation and contacting appropriate internal and external resource persons;
• Professionally greets visitors, and responds to general inquiries regarding policies, procedures, handbooks and practices;
• Answers questions or provides referral to appropriate resource person;
• Receives, screens, directs and makes telephone calls; takes and relays messages;
• Arranges meetings and contacts participants regarding time, place and general purpose of the meeting;
• Attends Board meetings (Foundation & School), takes and distributes minutes;
• Maintains photocopiers as well as, arranges for printing services, and repair or servicing of office equipment;
• Performs various administrative and clerical tasks according to the needs of the Foundation and school;
• Performs and follows through all other duties as requested.

This is a 12-month position reporting to work station daily, no later than 8:00 a.m. and leaving no earlier than 4:30 p.m. Any time differing will be reflected in salary and benefits.

Education and Experience Required: Bachelors Degree (must have experience in Accounting and Bookkeeping)

A minimum of three (3) years’ related experience

Job Type: Full-time

Pay: $34,500.00 - $45,750.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Memphis, TN 38103: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Required)
• Administrative experience: 3 years (Required)

Work Location: In person