Grants Management Specialist
Job Description
- Prepare, assemble, and distribute contracts, amendments, and other procurement documents to provider agencies.
- Provide technical assistance to program staff and provider agencies regarding contract and payment processing, ensuring that all contracts meet budgetary requirements, and that all required contract documents are submitted to the Commonwealth’s Purchase of Service Office for processing and filing.
- Develop, implement, and maintain Excel spreadsheets to monitor encumbrances and track payments for all contracts, reviews and process invoice payments performing arithmetical calculations and reconciliation of transactions, confer with vendors to resolve any discrepancies, and enter invoice payments into MMARS and Invoice Tracking System .
- Keeps abreast of contractual rules and regulations as they relate to the new or additional services and will act as a liaison between the provider agencies and DPH staff regarding all contractual and fiscal issues.
- Knowledge of the principles of contract administration, including terminology.
- Ability to read and interpret documents such as grant proposals, contracts, and financial reports.
- Capacity to analyze and determine the applicability of grants management data, to draw conclusions, and make appropriate recommendations.
- Skill to gather information by examining records and documents.
- Capability to assemble items of information in accordance with established procedures.
- Ability to follow oral and written instructions.
- Talent to give oral and written instructions in a precise, understandable manner.
- Ability to perform arithmetical computations with accuracy.
- Familiarity with the laws, rules, regulations, policies, procedures, and guidelines governing State and federal grants administration.
- Knowledge of the types and uses of agency forms.
- Understanding the principles of contract administration, including terminology.
- Ability to prepare reports and maintain accurate records.
- Talent to establish and maintain harmonious working relationships with others.
- Ability to exercise sound judgement and to exercise discretion in handling confidential information.
DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. More information can be found at: Department of Public Health | Mass.gov
Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional, supervisory managerial or administrative experience in public administration, business administration or business management, and (B) of which at least one year must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.
I. An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.*
II. A Bachelor's or higher degree with a major in business administration, public administration or business management may be substituted for the required experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
COVID Vaccine: As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details related to compliance with this requirement will be provided to applicants selected for employment.
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